International Taste Institute

After product registration for the evaluation, it is your responsibility to have the samples delivered to the International Taste Institute. The International Taste Institute will not assess the shipping process and cannot be held responsible for the sample shipment.

Deadlines

Please respect above mentioned deadlines, taking into account enough time for shipment & custom clearance (which can take up to 15 days at Belgian customs). Every year, we unfortunately have to cancel evaluations due to late arrival of samples.

Quantity of samples to send

Please send enough products to prepare 24 helpings.

For drinks, please follow the following guidelines:

• Waters, beers & soft-drinks: 12 small bottles (25-33cl) or 6 big bottles (0,5-1L)
• Tea & coffee: for 24 servings
• Spirits: 3 bottles (0,75-1L)

To indicate on each sample

Please indicate the corresponding product REFERENCE ID (ex:9022639) on each sample. Please avoid writing this REFERENCE ID on the front packaging, so we can take a nice picture of your product. You can find the REFERENCE ID on the invoice you have received by email following your registration or you can download this invoice in the “my invoices” section of your account.

Incoterms: DDP (Delivered Duty Paid)

Delivery costs, taxes, import and custom duties for shipment of samples are at your expense. Should any of those costs be invoiced to the Taste Institute, we will re-invoice you for this cost.

Proforma

To the parcel, please join a proforma invoice IN ENGLISH with the mentions below (a template is available for download below).

• Addressed to The International Taste Institute (above address)
• Description: Provide a description of each product
• Price: No commercial value
• Total price: 20 euros (do not put a higher amount as this would result in additional taxes)
• Additional info:
• • Food samples for analysis, to be completely destroyed after analysis
  • No commercial value
  • DDP

On the parcel:

Please indicate the following in ENGLISH:

• Samples for analysis. To be completely destroyed after analysis
• "DDP” (delivered duty paid)
• "Urgent delivery” / “Keep Fresh” / “Keep Frozen” if relevant for fresh & frozen products.

IMPORTANT: For shipment from non-EU countries

If you are sending animal-based product samples from outside the European Union, please add a valid health certificate. Without it, the shipment will not be able to enter the EU.